2010 Virginia Beach Antique Show Dealers's Guide

Below you will find a comprehensive guide to exhibiting at the Virginia Beach Antique Show. If you questions are not answered here, you can check the FAQ or contact us. We are lifetime Va. Beach natives. So, if you have any questions about the area, please don't hesitate to ask.

A PDF version of the guide can be downloaded from the bottom of this page.

Show Management

Events Management Group, Inc. (EMG)
P. O. Box 909, Virginia Beach, VA 23451
Tel: (757) 417-7771 Fax: (757) 417-7772
E-Mail: info [at] emgshows [dot] com
Web site: www.emgshows.com

Time & Location

The Virginia Beach Antique Show will be held on August 13-15, 2010 in the Virginia Beach Convention Center, Virginia Beach, Virginia.

Hours

Friday & Saturday 10 am - 6 pm
Sunday 12noon - 5 pm

Set-up Times

Wednesday, August 11   12noon - 7pm
Thursday, August 12       9am - 9pm
Friday, August 13           8am - 10am

EMG will not be available on-site for questions prior to Wednesday's set-up at 12:00. All of our staff will be diligently working to prepare the hall for your arrival. Please call (757)417-7771 with any questions or concerns.

Move-In Schedule

To ease the congestion at the Loading Dock and to better facilitate porter services, specific arrival times are  being assigned to each dealer, as described below.  This schedule is applicable for all dealers whether using porter services or not.

We realize that some dealers will require longer periods of time for set-up, therefore, must switch to an earlier move-in time.  We also realize that some dealers will require a shorter set-up time and wish to switch to a later move-in time.  To accommodate all of these dealers, we will adjust the assigned times as stated below by special request only, (but please be aware that the loading dock area can handle only a certain number of vehicles at one time and the number of vehicles must be controlled).  To request changes to your scheduled time of move-in or porter availability, contact Erin Estes, Show Director, at 757-417-7771 or e-mail your request to erin [at] emgshows [dot] com.

Early arrivals must wait in the exhibitor parking area until their assigned move-in time slots.

A- Wednesday Noon-1:00pm
Booth Numbers:      251/257, 340-356, 540-556

B- Wednesday 1:15-2:15pm
Booth Numbers:      290-308, 503-508, 589-595, 803-823

C- Wednesday 2:30-5:00pm
Booth Numbers:    383-415, 433-463, 483-495

D- Wednesday 5:00-7:00pm
Booth Numbers:    258-264, 283-288, 310-315, 333-338, 358-363, 510-515, 533-538, 558-563, 582-588 

E- Thursday 9am-12noon
Booth Numbers:    265-281, 317-331, 365-381, 417-422

F- Thursday 12:30pm-3:30pm
Booth Numbers:    426-431, 465-481, 517-531, 565-581, 705-723

Registration & Check-in

Dealers must check in and register at the Show Management Desk before beginning booth set-up.  At this time, you will receive your on-site packet of materials that includes your name badges, Show Directory, Temporary Retail Sales Tax Forms and other pertinent information.  

The loading dock area will have a “Dockmaster” who will direct you to the exhibitor load-in and parking areas. Please do not park your vehicle in front of any loading dock area unless you are specifically directed to do so. Loading areas may be congested; therefore, come prepared to load and unload, using your own dollies or hand-trucks, from the parking area.  The convention center's dollies will be used by porters. IMPORTANT:  ONCE YOU HAVE UNLOADED, REMOVE YOUR VEHICLE IMMEDIATELY FROM THE LOADING DOCK AREA TO MAKE ROOM FOR OTHERS TO UNLOAD.  See below for porter assistance information.

Security officers are responsible for keeping the loading dock areas clear and organized.  Please respect and follow their instructions during move-in and move-out.

All Dealers must check in and register by 6 pm Thursday evening, unless you have notified EMG of a Friday morning arrival in advance. Any dealer who fails to register by 6 pm Thursday will be replaced by Dealers on our cancellation list and will summarily lose all fees, deposits and right to space and participation in future Virginia Beach Antiques Shows.

IMPORTANT:  DEALERS MUST NOTIFY EMG BEFORE 7/30/10 IF YOU ARE PLANNING A FRIDAY MORNING ARRIVAL AND SET-UP.

Move-Out Times

Move-out will take place from 5 pm until 11 pm Sunday night. 

IMPORTANT!  UNDER NO CIRCUMSTANCES SHALL DEALERS START PACKING OR LEAVING BEFORE 5 PM SUNDAY.  ANY DEALERS NOT COMPLYING WITH THIS POLICY WILL NOT PARTICIPATE IN FUTURE EVENTS.

Electric & Water

Electric service may be ordered in advance  through The Virginia Beach Convention Center at the price of $85. If it is added on-site, the cost will increase to $105.  Forms are included in this mailing. Water service (early arrival with access to the kitchen) will be available by individual arrangement with Events Management at the time of check-in.

Telecommunications

Telephone service for credit card approval systems may be ordered through the Virginia Beach Convention Center before August 1st for $200. Orders placed after that date and on-site will be $260. Forms are available on request from EMG.

Food & Beverage

 Complimentary coffee and danish will be provided for Dealers in the Exhibitor's Lounge at 9 am Friday.  Water will also be available daily.

No coolers, food or food deliveries can be brought into the exhibition center during show hours when the concessions are open. “Brown bag" privileges are extended to exhibitors who are on restricted diets and cannot eat commercially prepared food products. 

Porters &
Delivery Services

Porters, working for tips, will be available during most move-in and move-out hours.  Sign up for their services at check-in.

During Wednesday move-in, porters will be available from 12 noon to 7pm.
During Thursday set-up, porters will be available from 9 am to 6 pm.
Note: There will be NO porter service on Thursday 6-10pm or Friday 8-10am.

In fairness to all, porters will only be available and assigned on a "first-come/first-served" basis.  Dealers who abuse our porter list policy will not be accepted into future shows!

EMG will not be responsible for porter or delivery services during show hours, however, (although not guaranteed) we generally have a local contact for these services upon request.

Dealer Parking

Dealers must check with Show Management at the Registration Desk regarding Dealer's parking area and trailer drop-off.

Booth Set-up/Display Requirements

EMG will provide a properly-sized booth with three sides of drapery (8' high burgundy back drape and 3' high side-drape) for each booth, a booth sign, Exhibitor badges, general lighting and 24-hour security services. (No side drapes on corners.)
Dealers are responsible for providing their own booth structures and shall be liable for delivery, handling, erection and removal of their own display and materials.  Dealers will assume all responsibility for movement of their merchandise.

Mitchell Displays can supply and deliver showcases, walls, pegboard, etc. Order Forms are enclosed.

Lighting may be attached to pipe and drape.  EMG must pre-approve any heavy booth signs, art, etc. hung from aluminum piping. Do not use pins, wire or tape on drapery.

**All tables ordered through EMG by August 2 will be available at the regular price of $15 per table.  Please be advised that all table orders received after August 2, including on-site orders, will cost $20 per table.

Rental tables measure 30" x 96" or 30" x 72". Dealers are responsible for covering tables to the floor in an attractive, professional manner.  Dealers who ordered tables are responsible for checking tables and table legs before setting up their display.  EMG must be notified of any changes to table requests at least two weeks prior to show dates.  Refunds will not be given for unused tables or chairs. 

All displays must be self-supporting and may not interfere or block other exhibits, exit doors or passage ways.  BE ABSOLUTELY POSITIVE THAT YOUR DISPLAYS AND/OR FURNITURE ARE WITHIN THE BOUNDARIES OF YOUR ASSIGNED SPACE BEFORE SETTING UP YOUR INVENTORY. 

Booth spaces measure 10' x 10', 10' x 20', or 10' x 30'.

Dealers’ chairs must be kept inside their measured booth space, not in the aisle space.  No storage boxes shall be exposed inside or outside of exhibits.
All aisles must be cleared and boxes, dollies, etc. must be out of sight when doors open at 10 am Friday.  Dealers must be at their booth and "open for business" during all show hours. 

Fire Safety 

You must have individual approval from EMG, Inc. and the Fire Marshall for open flames, i.e.:burning candles or oil lamps.  Contact show management for regulations and approval.  All drapes, curtains, table coverings, skirts, carpet or any materials used in booth display must be fire proofed and conform to city fire codes and regulations.

Signs & Badges

Each Dealer will be provided with booth signage listing the Dealer's name, hometown, and booth number. This sign should be displayed on your booth so that someone facing the front of the booth can readily see the sign.  Signs offering sales, discounts or closeouts are not allowed in exhibits.  

Names must be written on the badges at Registration.  Dealers with blank badges will not be admitted into the show.  Dealers must wear their badges at all times while in the exhibition area.  Relatives and friends will not be allowed into the show without a badge or a ticket purchased from the Box Office.

Antiques on Display

Only antiques may be displayed or offered for sale at the Virginia Beach Antiques Show.  No reproductions, new merchandise, modern decorative objects, or new collectibles are to be sold by any Dealer.  Show Management and its vetting committee will review the show beginning Friday morning and will intermittently monitor booth content throughout the weekend.  Show Management reserves the right to request the withdrawal of any item from display and sale which in its opinion does not come within the accepted classification of an antique.  All decisions of the Show Director are final.

Dealers may not share or sublet their booth either entirely or partially unless cleared by EMG in writing.

Restocking & Cleaning Booth Time

The Exhibition Hall will be open at 9 am Saturday and 11 am Sunday for Dealers to restock and clean booth areas.  UNDER NO CIRCUMSTANCES SHALL DEALERS BE ALLOWED INTO THE EXHIBIT HALL BEFORE THE ABOVE HOURS OR AFTER THE SHOW CLOSES.

Security

Security guards will be provided 24 hours a day. However, Dealers are responsible for any loss, theft, breakage, damage by fire or personal injury within their rented space.  Dealers solely are responsible for the security of their exhibits and equipment.  Do not  leave  money  boxes,  sales receipts, or other valuables in your unattended booth during or after show hours.  Report all incidents of theft or matters of a suspicious nature to Show Management immediately.  Also, solicitation or photography of booths by Dealers, customers or others will not be permitted during show hours.  DEALERS ARE NOT TO ENTER OR INSPECT MERCHANDISE IN AN UNATTENDED BOOTH. Security will be posted at the back doors to ensure that the doors are properly secured during show hours.  Please turn in any "lost and found" items to Show Management.  Security guards will be present to protect you and your merchandise.  Please treat them with respect and appreciation.
 

Door Prize Gift Certificates

EMG will offer a daily drawing of a $100 gift certificate to show attendees who fill out a registration slip upon entry into the show.  The $100 gift certificate may be used toward the purchase of an item from any dealer in the show.  If you receive one of these certificates from a customer, EMG will reimburse you the the value of the certificate.

Return Tickets

Tickets purchased for entry to the show are good for the entire course of the show.  Ticket takers and show management will give customers return tickets on request.

Directions to the Virginia Beach Convention Center

    ***Please note: The speed limit on 19th Street is now 25 mph.

From Washington DC: I-95S to I-295 to I-64E to Norfolk/Virginia Beach; after the Hampton Roads Bridge Tunnel go approximately 5 miles and take I-264 East to Virginia Beach; at the end of the expressway, make a right turn onto Parks Ave and the first right onto 19^th Street. The Convention Center will be on your right.

From Eastern Shore/Chesapeake Bay Bridge Tunnel: Rt. 13 South; after the tunnel, get off onto South Shore Drive to where it becomes Atlantic Avenue; turn right on 19th Street; Convention Center will be on the right.

From I-95/Rocky Mount, North Carolina: I-95 to Emporia; take Rt. 58E (Beware! Radar is everywhere on Rt. 58. Drive the speed limit!) and follow signs to I-264 East/Virginia Beach; at the end of the expressway, make a right turn onto Parks Ave and the first right onto 19^th Street. The Convention Center will be on your right.

From I-85/Atlanta/ GA: I-85 North to South Hill; take Rt. 58E (Beware! Radar is everywhere on Rt. 58. Drive the speed limit!) and follow signs to I-264 East/Virginia Beach; at the end of the expressway, make a right turn onto Parks Ave and the first right onto 19^th Street. The Convention Center will be on your right.

Hotel & Camping Accommodations

Hotels:   EMG has made special arrangements with the hotels listed below.  This will allow Dealers to receive discounted room rates throughout their stay.  To ensure proper receipt of special rates, Dealers are encouraged to make hotel reservations directly with the participating hotels by calling reservations at the numbers listed.  Rates do not include applicable sales and other taxes; Dealers are responsible for all hotel charges.

IMPORTANT!   Make your reservations early.  When calling,
please identify yourself as a Virginia Beach Antiques Show Exhibitor. 

HOST HOTELS:
Hampton Inn – 5793 Greenwich Rd, Va. Beach, VA
23462; Includes daily hot breakfast, internet access, outdoor pool, newly renovated guestrooms, 10 minutes from VBCC. See inset for more information.  $99 + tax, 757-490-9800 or email maria_brunner [at] hilton [dot] com.  Group Code: VBA

DoubleTree Hotel - 1900  Pavilion Dr., Va. Beach, VA 23451; Next door to the Convention Center.  Newly renovated with luxury bedding, coffee maker, iron & ironing board, data ports, pool and fitness center.   $139 + Tax, rates good through July 14; 757-422-8900
Group Code: QUE

Marriott Courtyard Virginia Beach/Norfolk - 5700 Greenwich Road, Virginia Beach, Virginia 23462. $79 + Tax; 888-236-2427 Group Codes: King Room with Sofa Bed: ASBASBA, Queen/Queen Room: ASBASBB

Camping Facilities:  Overnight self-contained RV
parking is technically illegal in the convention center parking lot but
we have not an issue with this during the history of the show.
Exhibitors with RVs can also stay in one of the full service campgrounds
listed below, which are just 10-15 minutes away. Be sure to mention the
name of the show to receive your discount.  Special rates were offered by the following campgrounds:

Holiday Travel Park - 1075 General Booth Blvd., Virginia Beach. (Dumping station & propane gas available to outsiders who may stay at Walmart parking lots.) Mention the Antiques Show for 10% off; (757) 425-0249

KOA Campground - 1240 General Booth Blvd., Virginia Beach; Mention the Antiques Show for 10% off (757) 428-1444

Due to the buying power of web services like Priceline, Kayak and Hotels.com, we  often find our exhibitors can find cheaper rates online. Therefore we recommend using those services if the hotels above are unavailable.

Kennels

Pet Hotel & Veterinary Hospital - Owl's Creek Pet Hotel - 587 S. Birdneck Rd.; (757) 425-5349

Holly Ridge Kennels - 2993 Seaboard Rd., Virginia Beach, VA 23456; (757) 426-6100

Porters

Porters, working for tips, will be available during set-up and breakdown. Sign up for their services at check-in and on the Loading Dock when you are packed and ready to go on Sunday evening.

Emergency Contact

In the event of an emergency during the show weekend, Dealers and/or assistants may be contacted through the convention center Security offices at (757) 385-2152 or Events Management Group at (757) 417-7771.  Please make these phone numbers and the phone number of your hotel or host in the Virginia Beach area available to anyone who may need to contact you or your staff in an emergency.

Cancellation & Withdrawal

An accepted application is a commitment to the show. A $50 cancellation fee will be deducted from any refund due exhibitor. No refunds will be granted for any reason when canceling within 60 days before show dates. Deposits and payments are not transferable to another Event.  Dealers who must cancel should inform Events Management Group, Inc. immediately, both verbally and in writing, of their cancellation, which will constitute a confirmation not to show.  Dealers who do not show and do not cancel will not be re-invited.

Last minute cancellations, vehicle breakdowns or other delays should be reported to Show Management immediately at (757) 417-7771.

Insurance & Limitations of Liability

Dealers are encouraged to insure their property against the risks of fire, theft, burglary, breakage and leakage, and water damage as well as the risks of transport into and from the event site.  Neither Events Management Group, Inc., Virginia Beach Convention Center, nor the Virginia Beach Antiques Show will be liable to any exhibitor or any person for any damage or loss whatsoever, arising from any cause.

Sales Tax, Laws & Facility Policies

Virginia State Retail Sales Tax is applicable to all sales at the Virginia Beach Antiques Show.   The current tax rate is 5% of the retail price.  Each exhibitor is responsible for recording, collecting and paying current Virginia sales taxes on all sales made during the show.  Temporary Virginia Retail Sales Tax Forms and Sales Tax Charts will be distributed to all Dealers at Registration.

A Virginia Beach Business License is not required to conduct business in this show facility.  All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed and enforced.

Pets are not permitted in the Convention Center during set-up, show hours or breakdown.  No alcoholic beverages of any type are allowed in the  event or on facility grounds.  There will be no smoking in the Exhibition Hall.  Burning candles, wicks,  incense,  straw,  hay  bales  or  live Christmas trees or greenery are prohibited.  No exhibit   shall   have a   roof  system  that   would impede the fire sprinkler system in any way.  No spraying or use of chemicals, such as lacquer, paint, stain, etc. is permitted inside convention center.  Helium balloons are prohibited.

Virginia Beach Weather in August

Virginia Beach temperatures in August are generally in the mid 80's to mid 90's.  It can also be wet and rainy during afternoon thunderstorms therefore, bring rain gear and protective coverings for move-in and move-out.

Advertising, Marketing & Promotion

An extensive advertising campaign will be included in all major area news media including The Virginian Pilot, Daily Press, radio, television, direct mail, as well as flyer distribution to all local hotels, individuals and local businesses.  Press Releases will be sent to local, regional, and national media resources. 

If you have an unusual or notable collection or any other newsworthy items, please let us know 30 days prior to the show so we can include them in our press releases!

IMPORTANT!  Unlimited postcards and flyers are available for Dealers to mail or give out to customers prior to show time.  Help us promote our show by distributing this material to workplaces, churches, schools, offices, stores, other shows, etc.  Dealers have reported increased show sales after sending postcards to former customers two weeks prior to show time.  Call (757) 417-7771 to order more postcards or flyers.

Other Businesses, Services and Special Needs located in Virginia Beach

Auto Service

• BP at 17th Street - 312 Virginia Beach Blvd. (757) 425-8917 (Highly Recommended!)
  

• Merchant's Tire & Auto-Laskin Rd. (757) 428-7174

Banks

• Bank of America - 210 Laskin Rd. & Pacific Ave. (757) 491-6010

Business & Office Supplies

• Home Depot -3352 Virginia Beach Blvd (757) 340-5804
• Office & Copy Max - Hilltop North Shopping Center (757) 428-1200
• Michael's Arts & Crafts - Laskin Rd.& First Colonial (757) 437-1145

Events Management Group, Inc.

P. O. Box 909
Virginia Beach, VA 23451
(757) 471-7771 FAX (757) 417-7772
During Show Hours: (757) 471-7771
Virginia Beach Convention Center (757) 385-2000

Florists

• Harris Teeter Flower Gallery - 2800 Arctic Ave. (757) 422-2496

Glass

• Binswanger Glass Co. - 623 First Colonial Rd. (757) 425-9227

Groceries

• Farm Fresh - 521 Laskkin Rd. (757) 428-0128

• Harris Teeter - 2800 Arctic Ave. (757) 422-4595

Gym

• Wareing's Gym - 700 19th St. (757) 491-0700

Locksmith or Safe

• Commonwealth Safe, Lock and Security (757) 426-6880

Medical Center

• Oceana Urgent Care - 940 General Booth Blvd.(757) 425-8590

• Sentara Virginia Beach General Hospital - 1700 Will O Wisp Dr. (757) 395-8000

Movies

•  

  • Regal Cinemas - General Booth Blvd. (757) 563-2000

Pharmacy

• Rite Aid Drugs - 750 Hilltop North Shopping Center (757) 425-9474

Shopping

• Lynnhaven Mall - 701 Lynnhaven Pkwy. (757)340-9340
• MacArthur Center Mall - 300 Monticello Ave. Downtown Norfolk (757) 627-6000
• Super K-Mart - Hilltop Super K-Mart Shopping Center (757) 437-2681
• Target - Hilltop On First Colonial Rd. (757) 428-0233
• Wal-Mart - 1149 Nimmo Pkwy (757) 430-1836 Wal-Mart - 2021 Lynnhaven Pkwy (757) 416-3480

Transportation

• Taxis - Beach Yellow Cab (757) 460-0605 or 460-0911

• Car Rental - Enterprise (757) 422-6900

Veterinary Hospital

• Owl's Creek Pet Hospital 587 S. Birdneck Rd. (757) 425-5349

Virginia Beach Convention Center

1000 19th St., Virginia Beach, VA 23451
Main - (757) 385-2000
Security - (757) 385-2152
Show Management Desk - (757) 417-7771