A PDF version can be downloaded HERE
Thursday, November 11th 2 pm - 10 pm
Friday, November 12th 7 am - 9:45 am (Most load-in doors will lock at 9am.)
EMG will not be available on-site for questions prior to Thursday's set-up at 3:00. All of our staff will be diligently working to prepare the hall for your arrival. Please call (757)417-7771 with any questions or concerns
Complimentary coffee and light breakfast fare will be provided for exhibitors on Friday morning near the Management Desk. Concessions will be open all event hours. No coolers, food or food deliveries can be brought into the exhibition center during show hours when the concessions are open, unless dietary restrictions require bringing food from home.
You must have individual approval from EMG, Inc. and the Fire Marshall 14 days prior to Showtime for open flames, i.e.: burning candles or oil lamps. Contact Show Management for regulations and approval. All drapes, curtains, table coverings, skirts, carpet or any materials used in booth display must be fire proofed and conform to city fire codes and regulations. For electrical safety requirements, please see the enclosed Fire Marshal Rules and Regulations. Your electric connections will be checked during the Fire Marshal inspections Friday morning and non-compliant booths will not be allowed to open.
Exhibitors must check with Show Management at check-in regarding exhibitor parking and trailer drop-off. You must have a parking pass in your car to unload. No trailers will be allowed in the front parking lot except during set-up and breakdown. Once the show begins all exhibitors will park in the Exhibitor Parking Lot behind the Loading Dock. You will be provided with a parking diagram in your registration packet to indicate these load-in locations and Exhibitor Parking locations.
Each artist will be provided with booth signage listing the artist's name, hometown, and booth number. This sign should be displayed on your booth at the top right side so that someone facing the front of the booth can readily see the sign. Signs offering sales, discounts or closeouts are not allowed in exhibits. The cost of badges for one Exhibitor and three accompanying assistants is included in booth space fees; Up to two additional name badges may be purchased for $7 each. These badges are for assistants who are actively working in a booth. Names must be written on the badges at Registration. Exhibitors with blank badges will not be admitted into the show. Exhibitors must wear their badge at all times while in the exhibition area. Relatives (including spouses and children over the age of twelve) and friends will not be allowed into the show without a badge or a ticket purchased from the Box Office. Exhibitors may leave assistant's badges at the Management Desk.
The exhibition hall will be open Saturday and Sunday at 9 am for exhibitors to restock and clean booth areas. UNDER NO CIRCUMSTANCES SHALL EXHIBITORS BE ALLOWED INTO THE EXHIBIT HALL BEFORE THE ABOVE HOURS OR AFTER THE SHOW CLOSES FOR THE EVENING.
EMG will offer a daily drawing of a $100 gift certificate to show attendees who fill out a registration slip upon entry into the show. The $100 gift certificate may be used toward the purchase of an item from any exhibitor in the show. If you receive one of these certificates from a customer, EMG will reimburse you the face value of the certificate.
4320 Chantilly Shopping Center, Chantilly Virginia.)
From Baltimore: I-95 to I-495 to Northern Virginia; Rt. 267 (Dulles Toll Rd.) to Rt. 28 S. Take the Willard Rd exit merge onto Willard Rd; turn left on Willard Rd, make another left into Chantilly Shopping Center and Dulles Expo Center. The show is located in the South Hall on the right side of the parking lot.
From Leesburg: Rt. 267 (Dulles Toll Rd.) to Rt. 28 S; one mile past Rt. 50 make left on Willard Rd.; make another left into Chantilly Shopping Center and Dulles Expo Center. Show is in the South Hall on the right side of the parking lot.
As of 10/1/23
there are plenty
of rooms available!
For on-line reservations click HERE .
Sign up for their services at check-in and on Sunday afternoon at the Management Desk when your packing is complete. Please be fully packed before signing up for a porter or bringing your vehicle to the loading dock area or customer parking area for the quickest and easiest load-out. These are a great bunch of guys & gals -mostly college students. Be sure to tip well and treat them with respect. If you have any questions regarding tipping, please ask at the Management Desk.
Also – we try to get two different phone numbers from each exhibitor to be able to reach you in the event of a change we need to communicate. Be sure to check to see if we two phone numbers where you can be reached before Showtime.
Exhibitors are encouraged to insure their property against the risks of fire, theft, burglary, breakage and leakage, and water damage as well as the risks of transport into and from the event site. Neither Events Management Group, Inc., Dulles Expo Center, nor the Northern Virginia Christmas Market will be liable to any exhibitor or any person for any damage or loss whatsoever, arising from any cause.
Temperatures in Northern Virginia during the month of November are generally in the mid 40's to low 60's. It can also be rather wet and rainy; therefore, bring rain gear and protective coverings for set-up and breakdown, and an ice scraper for occasional frost in the early morning.
Advertising, Marketing & Promotion
Enclosed Maps & Other Information
The Northern Virginia Christmas Market takes place in Chantilly, Virginia, which is located in the Fairfax County area of Northern Virginia, the heart of one of the most affluent and fastest growing regions in the country.
We have included a list of local restaurants, businesses, and other services exhibitors may need during their stay in Northern Virginia. For those using air travel, Dulles International Airport is just seven miles away from the show site.
12124 Fairfax Towne Center, Fairfax, VA 22033
DULLES EXPO CENTER
EVENTS MANAGEMENT GROUP, INC.
Herndon Florist - (703) 437-4990
Walmart – across park lot from Dulles Expo
4368 Chantilly shopping Center, Chantilly,
Whole Foods – East Market at Fair Lakes
4501 Market Commons Dr, Fairfax, VA 22033
13033 Fair Lakes Shop Ctr, Fairfax, VA 22033 (855) 955-2534
Wegman’s – The Field at Commonwealth
14361 Newbrook Dr, Chantilly, VA 20151
14511 Lee Jackson Memorial Hwy, Chantilly (703) 376-8550
13621 Lee Jackson Memorial Hwy, Chantilly
The Flying Locksmith (703) 775-0110
Care Now Urgent Care
3456 Historic Sully Way, Chantilly, VA 20151
3918 Centreville Rd, Chantilly, VA 20151
Smithsonian - Airbus IMAX Theater
14390 Air and Space Museum Parkway
Chantilly, VA 20151 (202) 633-IMAX
Cinemark Centreville 12
6201 Multiplex Drive
Centreville, VA 20122 (703) 802-1100
Regal Fairfax Towne Center 10
4110 West Ox Road Suite #12110
Fairfax, VA 22033 (844) 462-7342
CVS Pharmacy - 14391 Chantilly Crossing Ln,
Chantilly Pharmacy 13995 Metrotech Dr, Chantilly, (703) 378-7850
Sully Plaza -13900 Lee Jackson Highway, Chantilly
CVS, Aldi’s, Autozone, Noodles and Co, IHOP, Subway, National Tire.
Sully Place Shop Ctr. 13884 Metrotech Dr, Chantilly
Lowes, Petsmart, Babies R Us, Taco Bell, Firehouse Subs
Fair Oaks Mall 117850 Lee Jackson Highway,
Fairfax, VA (Rts. 50 & 66)
Tyson’s Corner Center (Mall)
1961 Chain Bridge Rd, Tysons Corner, VA
4368 Chantilly shopping Center, Chantilly,
! PLEASE MAKE NOTE OF THE FIRE MARSHAL’S PERMITTED ELECTRICAL CORDS!!!